Take a look, through some of the common species of wildlife that live in the South Yorkshire area around Sheffield and Rotherham.
A recently extended patch of heathland and woodland, neighbouring Wyming Brook.
Help stop the badger cull coming to Sheffield and Rotherham!
Unveil the hidden world of insects in Sheffield & Rotherham with the newest issue of Kingfisher magazine.
Sheffield & Rotherham Wildlife Trust works for a better future for wildlife, people and the green spaces we all rely on. We are a legally registered as a charity and a company in the name of ‘Sheffield Wildlife Trust’ and one of network of 46 Wildlife Trusts across the UK. Our registered charity number is 700638.
Wildscapes, our Community Interest Company, is a registered company number: 5911369. This company is a wholly owned subsidiary of Sheffield & Rotherham Wildlife Trust and trades only to raise funds for our charitable organisation.
These privacy notices apply to both the Trust and Wildscapes.
Our Policy: Sheffield & Rotherham Wildlife Trust (SRWT) is committed to keeping an individual’s personal details safe. We will never sell your personal data.
Becoming a supporter or member of Sheffield & Rotherham Wildlife TrustBecoming a volunteer with Sheffield & Rotherham Wildlife TrustInterested in our work? Subscribing to our contacts listBooking an event and buying onlineGetting involved in a Nature Reserve group, Natural Neighbours, Wild@Heart or similar Trust projectUsing our websiteChildren, young people and vulnerable adultsOutdoor learning services: groups, schools and teachersContributing to our evidence workWildscapes contacts and clientsSheffield Lakeland Landscape PartnershipWhat are your rights? Making a complaintOur Privacy Notice for Trustees: Keeping Your Personal Data Safe
We collect personal data from you in order to administer your donation and/or membership subscription, which may involve:
Your data will be stored on our secure online database provided by Donorfy.
The ICO define the lawful basis for processing your data for these purposes as ‘contractual’.
Joint and family membership: If you are a ‘joint’ or a ‘family’ member of our Wildlife Trust, we will collect personal data for all those listed on your membership. In line with data protection law, we will not collect, store or process personal details for children under 13 years of age; unless we have the express permission from a parent or guardian to do so.
If we have the permission of a parent or guardian, for Wildlife Watch members, we will capture your date of birth at the point of joining. This is so that we can send you information that we feel is suitable to your age.
Gift membership: If your Wildlife Trust membership was purchased as a gift, we will use the personal data provided by the purchaser to send you information about our work in the post. This will include a ‘renewal letter’, which we will send you when your membership is due to expire, to see if you would like to continue supporting our work.
We will also collect additional personal data about you in order to get to know you better and contact you about our work in a timely and relevant way, to suit you. We will use this personal data to send you further information about our work that we think you will be interested in including: sending you a regular membership magazine, relevant project or campaign updates, fundraising appeals that we feel you would like to hear about, events, membership services, products, e-newsletters, feedback, competitions and other activities, as well as information about other carefully selected organisations that we work in partnership with (such as Vine House Farm’s bird seed catalogue). From time to time, we may also use your personal data to ask for your opinion about our work.
This is in addition to administering your donation or membership and is defined as ‘direct marketing’ by the ICO. We use two different lawful bases for processing your data for ‘direct marketing’ purposes:
Legitimate interest: This is where we have identified a genuine and legitimate reason for contacting you, which crucially does not override your rights or interests. We use legitimate interest to send you the information listed above by post or telephone (if you are not registered with the Telephone Preference Service, and you have given us your telephone number).
Opt-in consent: This is where you have given us express permission to contact you by particular communication channels such as email, text message (SMS) or telephone (if you are registered with the Telephone Preference Service)
We respect your right to update the way we get in touch with you about our work at any time.
To administer your donation and/or membership, we will collect personal data from you that includes your name, address, email, phone number and bank details (for membership fees).
Most of the time, we collect this data from you directly. This may be online, in person, over the telephone, in writing or through an email. Occasionally we obtain information, such as your telephone number or other contact details, from external sources (only where you have given permission for such information to be shared).
We may also collect information about you that helps us to get to know you better, including:
Once again, most of the time we collect this data from you directly.
Sometimes we may collect information about your gender, age or ethnicity to help us monitor how inclusive we are across our community. We will only do so with your specific consent. In these situations, we collect the data from you directly and will be very clear about why and how we intend to use this information.
We may also collect demographic and consumption data about you (eg using ACORN categories), including information related to your wealth. This will be drawn from public registers and other publicly available sources such as Companies House, newspapers and magazines. If you do not wish your data to be collected in any of these ways, or have questions about them, please contact us.
The majority of the personal data processing we undertake is carried out by our staff at the Trust. For the purposes of IT backups and maintenance this information is located on secure servers within the European Union and UK, with the exception of Gmail and GDrive which is hosted by Google worldwide. We do, however, transfer some data to third parties eg financial data to our bank for processing, addresses to our mailing house. When we do so we will always have a contract in place with the relevant third party to ensure they will at no point have ownership over the data we provide.
We have data protection procedures in place to oversee the effective and secure processing of your personal data. Personal electronic data is held in databases stored on secure computer systems and we control who has access to information (using both physical and electronic means). Our staff receive data protection training and we have a set of detailed data protection procedures which personnel are required to follow when handling personal data.
Payment security: All electronic Sheffield & Rotherham Wildlife Trust forms that request financial data will use the Secure Sockets Layer (SSL) protocol to encrypt the data between your browser and our servers. If you use a credit card to purchase a membership or make a donation we do not see or have access to your card details. Instead, your details are passed (encrypted) directly for processing to one of our secure payment providers, PayPal or Stripe.
We will only use and store information for as long as it required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required. We hold membership personal data on our database for the period of your membership and beyond for an indefinite period of time to allow us to monitor our membership development and improve our services through related statistical analysis. Please contact us if you wish us to delete the personal data we hold about you. If you are a current member please be aware that this will affect our ability to administer your membership. For more information about how long we keep different types of personal data please contact us about our data retention schedule.
We collect your personal data so that we can keep in touch with you about, for example:
As defined by the ICO, the lawful basis for processing your data for these purposes is ‘contractual’ (we are administering your volunteer record) and ‘legitimate interest’ (when sending you information about our work).
We may also collect sensitive personal data about you. When we do so, we will ask your permission and be very clear as to why we are collecting such information.
To keep in touch with you about volunteering, we will collect personal data from you that includes your name, address, email and phone number. We may also collect your bank details if you are claiming expenses and would prefer these paid directly to your account.
We may also collect sensitive data from you, for example:
In these situations, we will collect the data from you directly and be very clear about why and how we intend to use this information.
In the event of an accident whilst volunteering with us, we may collect sensitive personal data about you that we may transfer to an emergency service. This information will be retained for legal reasons, for health & safety and safeguarding purposes and to protect us (including in the event of an insurance or legal claim). If this does occur, we’ll take extra care to ensure your privacy rights are protected.
The majority of the personal data processing we undertake is carried out by our staff at the Trust. For the purposes of IT backups and maintenance this information is located on secure servers within the European Union and UK, with the exception of Gmail and GDrive which is hosted by Google worldwide. We do, however, transfer financial data to our bank for processing. When we do so we will always have a contract in place with the relevant third party to ensure they will at no point have ownership over the data we provide.
We have data protection procedures in place to oversee the effective and secure processing of your personal data. Personal electronic data (including sensitive data) is held in databases stored on secure computer systems and we control who has access to information (using both physical and electronic means). Our staff receive data protection training and we have a set of detailed data protection procedures which personnel are required to follow when handling personal data. Sensitive data may also be stored in paper format, for example, for use by the leader on site or for reference in a locked filing cabinets with restricted staff access by identified key holders only.
We will only use and store information for as long as it required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required. We hold personal data on our database for the period you volunteer with us and for 3 years afterwards (for references etc). Expenses information will be retained for 7 years for accounting purposes. Please contact us if you wish us to delete the personal data we hold about you. For more information about how long we keep different types of personal data please contact us about our data retention schedule.
If you have expressed an interest in finding out more about our work then we will collect personal data from you in order to regularly communicate with you about our work. We may also collect personal data about you in order to get to know you better and contact you in a more timely and relevant way, to suit you.
We will use this personal data to send you further information about our work that we think you will be interested in including emailing you about: projects or campaign updates, fundraising appeals, events, membership services, products, feedback, competitions and other activities, as well as information about other carefully selected organisations that we work in partnership with (such as Vine House Farm’s bird seed catalogue). This will often be in the form of our monthly e-newsletter. From time to time, we may also use your personal data to ask for your opinion about our work.
This is defined as ‘direct marketing’ by the ICO. We use two different lawful bases for processing your data for ‘direct marketing’ purposes:
Change your contact preferences by emailing admin@wildsheffield.com
To administer our communications with you, we will collect personal data from you that includes your name, address, phone number and email.
Most of the time, we collect this data from you directly. Sometimes this is in person; other times, it is over the telephone, in writing or through an email. Occasionally we obtain your email, telephone number or other contact details, from external sources (only where you have given permission for such information to be shared).
We will also collect information about you that helps us to get to know you better, including:
The majority of the personal data processing we undertake is carried out by our staff at the Trust. For the purposes of IT backups and maintenance this information is located on secure servers within the European Union and UK, with the exception of Gmail and GDrive which is hosted by Google worldwide.
We will only use and store information for as long as it required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required. We hold contact personal data on our database for an indefinite period of time to allow us to monitor and improve our services through related statistical analysis. Please contact us if you wish us to delete the personal data we hold about you. For more information about how long we keep different types of personal data please contact us about our data retention schedule.
We will collect your personal data to send you:
If, in booking on an event or making a purchase, you have expressed an interest in finding out more about our work, we will collect additional personal data about you in order to get to know you better and contact you about our work in a timely and relevant way, to suit you. We will use this personal data to send you further information about our work that we think you will be interested in including information about: projects or campaign updates, fundraising appeals, events, membership services, products, feedback, competitions and other activities, as well as information about other carefully selected organisations that we work in partnership with. This will often be in the form of our monthly e-newsletter. From time to time, we may also use your personal data to ask for your opinion about our work.
To administer your booking or purchase with us, we will collect personal data from you that includes your name, address, email and phone number. Your payment details for events and purchases will be collected using your chosen payment method and processed by the relevant secure third-party partner for that payment method which includes Eventbrite, Stripe or Paypal.
In order to fulfil your order details such as your name, address, email and phone number may be shared with a trusted third-party supplier. Only details necessary for fulfilling the order are shared and are not used for any other purpose by our trusted third-party suppliers.
Most of the time, we collect this data from you directly. This may be online, in person, over the telephone, in writing or through an email.
All electronic Sheffield & Rotherham Wildlife Trust forms that request financial data will use the Secure Sockets Layer (SSL) protocol to encrypt the data between your browser and our servers. If you use a credit card to purchase online we do not see or have access to your card details. Instead, your details are passed (encrypted) directly for processing to one of our secure payment providers, PayPal or Stripe.
As defined by the ICO, the lawful basis for processing your data for these purposes is ‘contractual’ (where are administering your record as a participant) and ‘legitimate interest’ (when sending you information about our work).
We may also collect sensitive personal data about you. When we do so, we will be very clear as to why we are collecting such information.
To keep in touch with you about the group or project you are involved in, we will collect personal data from you that includes your name, address, email and phone number. We may also collect your bank details if you are claiming expenses and would prefer these paid directly to your account.
In these situations, we will collect the data from you directly and be very clear about why and how we intend to use this information. We will only do so with your specific consent.
In the event of an accident with us, we may collect sensitive personal data about you that we may transfer to an emergency service. This information will be retained for legal reasons, for health & safety and safeguarding purposes and to protect us (including in the event of an insurance or legal claim). If this does occur, we’ll take extra care to ensure your privacy rights are protected.
The majority of the personal data processing we undertake is carried out by our staff at the Trust. . For the purposes of IT backups and maintenance this information is located on secure servers within the European Union and UK, with the exception of Gmail and GDrive which is hosted by Google worldwide. We do, however, transfer financial data to our bank for processing.
We will only use and store information for as long as it required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required. We hold your personal data on our database for the period you are involved with us and, once anonymised, for an indefinite period of time after that to allow us to be audited by funders, monitor our engagement work and improve our services through related statistical analysis. Please contact us if you wish us to delete the personal data we hold about you. For more information about how long we keep different types of personal data please contact us about our data retention schedule.
Our website uses ‘cookies’ to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites. Our cookies help us:
You can learn more about all the cookies we use below.
There are two types of cookie you may encounter when using this site:
First party cookies: these are our own cookies, controlled by us and used to provide information about usage of our site.
Third party cookies: these are cookies found in other companies’ internet tools which we are using to enhance our site. We use a number of suppliers who may also set cookies on their websites’ on its behalf. This site does not control the dissemination of these cookies. You should check the third party websites for more information about these.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org
This site uses cookies in several places –
Sheffield & Rotherham Wildlife Trust is not responsible for the privacy practices or the content of any other websites linked to this site. If you have followed a link from this website to another website you may be supplying information to a third party.
In line with data protection law, we will not collect, store or process your personal details if you are under 13 years of age; unless we have the express permission from your parent or guardian to do so.
If we have the permission of your parent or guardian, and you are a Wildlife Watch member, we will capture your date of birth at the point of joining. This is so that we can send you information that we feel is suitable to your age.
A copy of our safeguarding policy is available on request.
We collect personal data from you in order to administer your booking of an outdoor learning experience, family activity, or another event or workshop run by our team, which may involve:
If you have attended an event, enquired about a booking or activity with us, for yourself, an organisation you represent or on behalf of others, or expressed an interest in finding out more about our outdoor learning activities and our outdoor learning networks then we will collect personal data from you in order to regularly communicate with you about this. We may also collect personal data about you in order to get to know you better and contact you in a more timely and relevant way, to suit you.
We will use this personal data to send you further information about our work and the work of others that we think you will be interested in including emailing you about: outdoor learning news, resources, advice and services, related projects, learning and play products, events, teacher training, networks, competitions and other activities. This will often be in the form of fortnightly email and regular social media posts. From time to time, we may also use your personal data to ask for your opinion about our work.
To administer your booking, we will collect personal data from you that includes your name and the following school or personal details as decided by you: address, email, phone number and bank details (for booking fees).
Payment security: All electronic Sheffield & Rotherham Wildlife Trust forms that request financial data will use the Secure Sockets Layer (SSL) protocol to encrypt the data between your browser and our servers. If you use a credit card to purchase a membership we do not see or have access to your card details. Instead, your details are passed (encrypted) directly for processing to one of our secure payment providers, PayPal or Stripe.
We will only use and store information for as long as it required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required. Please contact us if you wish us to delete the personal data we hold about you. For more information about how long we keep different types of personal data please contact us about our data retention schedule.
SRWT collects a range of evidence and data to inform our work, help us monitor what we do, and make better, more evidence based decisions.
The type of data we collect and work with includes but is not limited to;
The type of work we use this data for includes, but is not limited to;
We use two different lawful bases as defined by the ICO for processing your data to contribute to our evidence work.
Legitimate interest: This is where we have identified a genuine and legitimate reason for collecting and processing your personal data.
Opt-in consent: This is where you have given us express permission to collect and processing your personal data.
We have data protection procedures in place to oversee the effective and secure processing of your personal data. Personal electronic data (including sensitive data) is held in databases stored on secure computer systems and we control who has access to information (using both physical and electronic means). Our staff receive data protection training and we have a set of detailed data protection procedures which personnel are required to follow when handling personal data.
We will only use and store information for as long as it is required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required.
The right to erasure under GDPR does not apply to scientific records, which includes species records and environmental data.
The right to restrict use of data under GDPR is limited in relation to research/science, and therefore each request will be decided on a case by case basis.
We collect personal data from you in order to administer your enquiry, contract or purchase, which may involve:
If you have enquired about a Wildscapes consultancy service or expressed an interest in finding out more about work then we will collect personal data from you in order to regularly communicate with you about this. We may also collect personal data about you in order to get to know you better and contact you in a more timely and relevant way, to suit you.
We will use this personal data to send you further information about our work that we think you will be interested in, including emailing you about: ecology and land management services, training courses and other Wildscapes products and services, news and events, advice and resources we think you might be interested in, and other activities. From time to time, we may also use your personal data to ask for your opinion about our work.
To administer your contract, we will collect personal data from you that includes your name and the following organisation or personal details as decided by you: address, email, phone number and bank details (for payment).
The majority of the personal data processing we undertake is carried out by our staff at the Trust. For the purposes of IT backupsand maintenance this information is located on secure servers within the European Union and UK, with the exception of Gmail and GDrive which is hosted by Google worldwide. We do, however, transfer some data to third parties eg financial data to our bank for processing, addresses to our mailing house. When we do so we will always have a contract in place with the relevant third party to ensure they will at no point have ownership over the data we provide.
Payment security: All electronic Sheffield & Rotherham Wildlife Trust forms that request financial data will use the Secure Sockets Layer (SSL) protocol to encrypt the data between your browser and our servers. If you use a credit card to purchase online we do not see or have access to your card details. Instead, your details are passed (encrypted) directly for processing to one of our secure payment providers, PayPal or Stripe.
We will only use and store information for as long as it required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required. We hold Wildscapes contact data on our database for up to 7 years after your last contract: for accounting purposes and to allow us to monitor and improve our services through related statistical analysis. Please contact us if you wish us to delete the personal data we hold about you. For more information about how long we keep different types of personal data please contact us about our data retention schedule.
If you have expressed an interest in finding out more about the Sheffield Lakeland Landscape Partnership then we will collect personal data from you in order to regularly communicate with you about our work. We may also collect personal data about you in order to get to know you better and contact you in a more timely and relevant way, to suit you.
We will use this personal data to send you further information about our work that we think you will be interested in, including emailing you about: our progress, projects, events, feedback, volunteer opportunities, competitions and other activities, as well as information about our partners. This will often be in the form of an e-newsletter or seasonal greetings. From time to time, we may also use your personal data to ask for your opinion about our project progress.
Legitimate interest: This is where we have identified a genuine and legitimate reason for contacting you, which crucially does not override your rights or interests. We will use legitimate interest to send you the information listed above by post or telephone (if you are not registered with the Telephone Preference Service, and you have given us your telephone number).
Opt-in consent: This is where you have given us express permission to contact you by particular communication channels such as , text message (SMS) or telephone (if you are registered with the Telephone Preference Service)
To administer our communications with you, we will collect personal data from you that includes your name, address, phone number and .
Sometimes we may collect information about your gender, age or ethnicity to help us monitor how inclusive we are across our community. will only do so with your specific consent. In these situations, we collect the data from you directly and will be very clear about why and how we intend to use this information.
We will only use and store information for as long as it required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required. We will hold your personal data on our database for up to 7 years after the project has ended: for accounting purposes, to allow us to monitor and improve our services through related statistical analysis and to report to. Please contact us if you wish us to delete the personal data we hold about you. For more information about how long we keep different types of personal data please contact us about our data retention schedule.
We respect your right to control your data: to be informed, access, correct, delete, restrict and use your own data.
If you wish to raise a complaint on how we have handled your personal data, you can contact our Senior Admin Officer (using the contact details below) who will investigate further. Please also refer to our Complaints and Compliments Procedure on how to make a complaint.
Telephone: 0114 263 4335Email: hr@wildsheffield.comPost: Victoria Hall, 37 Stafford Road, Sheffield S2 2SF
You also have the right to request a copy of the information we hold about you at any time. If at any point you believe the personal data we hold about you is incorrect, you can request to see this information and have it corrected or deleted.
If you would like a copy of some or all of your personal data then please contact us using the above details to request a Personal Data Enquiry Form to complete and return by post or email. Please clearly label as a ‘Personal Data Enquiry’. We will respond to your request within 28 days of receipt. We may make a charge for this service but only in exceptional circumstances.
For further assistance with complaints regarding your data, please contact the Information Commissioner’s Office, whose remit covers the UK.Telephone: 0303 123 1113Email: casework@ico.org.uk
We collect your personal data so that we can administer your role as Trustee, for example:
As defined by the ICO, the lawful basis for processing your data for these purposes is ‘legal obligation’ (eg. we are legally obliged to submit personal data about our Board to Companies House and the Charity Commission) and ‘legitimate interest’ (when sending you information about meetings, our work etc).
To keep in touch with you as a Trustee, we will collect personal data from you that includes your name, address, email and phone number. We may also collect your bank details if you are claiming expenses and would prefer these paid directly to your account.
On considering whether to become a Trustee, we will collect information from you, usually in the form of a CV, about your experience or qualifications.
On appointment to the Board, we will ask you to provide a photograph and short biography to post on our website and to use as and when required for Trust business and governance. You will also be required by law to complete and submit a ‘Fit & Proper’ persons test to ensure that you are not legally disqualified from becoming a Trustee or Company Director. We also ask you to submit a Declaration of Interest form that we use to manage conflicts of interest and submit to the auditor.
We may collect data from you, for example, for a disclosure barring service check if you’re involved with our safeguarding work with children, young people or vulnerable adults We may also collect sensitive data from you, for example:
In these situations, we will collect the data from you directly and be very clear about why and how we intend to use this information. In the event of an accident whilst visiting us on site or at a Board meeting, we may collect sensitive personal data about you that we may transfer to an emergency service. This information will be retained for legal reasons, for health & safety and safeguarding purposes and to protect us (including in the event of an insurance or legal claim). If this does occur, we’ll take extra care to ensure your privacy rights are protected.
The majority of the personal data processing we undertake is carried out by our staff at the Trust. For the purposes of IT backups and maintenance this information is located on secure servers within the European Union and UK, with the exception of Gmail and GDrive which is hosted by Google worldwide. We do, however, transfer financial data to our bank for processing (eg expenses claims). When we do so we will always have a contract in place with the relevant third party to ensure they will at no point have ownership over the data we provide. We upload personal data about our Trustees to the Charity Commission and Companies House for their public records.
We have data protection procedures in place to oversee the effective and secure processing of your personal data. Personal electronic data (including sensitive data) is held in databases/spreadsheets, stored on secure computer systems and we control who has access to information (using both physical and electronic means). Our staff receive data protection training and we have a set of detailed data protection procedures which personnel are required to follow when handling personal data. Sensitive data may also be stored in paper format, for example, for reference in a locked filing cabinets with restricted staff access by identified key holders only.
We will only use and store information for as long as it required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required. We hold your personal data on both our electronic systems and in hard copy (eg Nomination Forms) for the period you are a Trustee with us and for 3 years afterwards (for governance purposes). Expenses information will be retained for 7 years for accounting purposes. Please contact us if you wish us to delete the personal data we hold about you. For more information about how long we keep different types of personal data please contact us about our data retention schedule.
If at any point you believe the personal data we hold about you is incorrect, you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we
have handled your personal data, you can contact the Chief Executive/Company Secretary or our Senior Admin Officer who will investigate further. You also have the right to request a copy of the information we hold about you at any time. If you would like a copy of some or all of your personal data then please email or write to us at the following address
Telephone: 0114 2634335Email: hr@wildsheffield.comPost: Victoria Hall, 37 Stafford Road, Sheffield S2 2SF.Please clearly label your enquiry ‘Personal Data Request’. We will send you an Access Request Form to complete and return and will respond to your request within 28 days ofreceipt. We may make a charge for this service in exceptional circumstances.