Privacy Notice

Our Privacy Notice: Keeping Your Personal Data Safe

Sheffield & Rotherham Wildlife Trust works for a better future for wildlife, people and the green spaces we all rely on. We are a legally registered as a charity and a company in the name of ‘Sheffield Wildlife Trust’ and one of network of 46 Wildlife Trusts across the UK. Our registered charity number is 700638.

Wildscapes, our Community Interest Company, is a registered company number: 5911369. This company is a wholly owned subsidiary of Sheffield & Rotherham Wildlife Trust and trades only to raise funds for our charitable organisation.

These privacy notices apply to both the Trust and Wildscapes.

Our Policy: Sheffield & Rotherham Wildlife Trust (SRWT) is committed to keeping an individual’s personal details safe. We will never sell your personal data.

Becoming a supporter or member of Sheffield & Rotherham Wildlife Trust
Becoming a volunteer with Sheffield & Rotherham Wildlife Trust
Interested in our work? Subscribing to our contacts list
Booking an event and buying online
Getting involved in a Nature Reserve group, Natural Neighbours, Wild@Heart or similar Trust project
Using our website
Children, young people and vulnerable adults
Outdoor learning services: groups, schools and teachers
Contributing to our evidence work
Wildscapes contacts and clients
Sheffield Lakeland Landscape Partnership
What are your rights? Making a complaint
Our Privacy Notice for Trustees: Keeping Your Personal Data Safe

Becoming a supporter or member of Sheffield & Rotherham Wildlife Trust

Why do we collect your personal data and how do we use it

We collect personal data from you in order to administer your donation and/or membership subscription, which may involve:

• Sending you your membership welcome pack when you first join us
• Processing your Direct Debit subscription payments, if you have set this donation process up with us
• Sending you your membership renewal letter
• Getting in touch should there be any issues about administering your membership or processing your donation
• Acknowledging receipt and thanking you for your donation
• Keeping you up to date about the impact of your support

Your data will be stored on our secure online database provided by Donorfy. 

The ICO define the lawful basis for processing your data for these purposes as ‘contractual’.

Joint and family membership: If you are a ‘joint’ or a ‘family’ member of our Wildlife Trust, we will collect personal data for all those listed on your membership. In line with data protection law, we will not collect, store or process personal details for children under 13 years of age; unless we have the express permission from a parent or guardian to do so.

If we have the permission of a parent or guardian, for Wildlife Watch members, we will capture your date of birth at the point of joining. This is so that we can send you information that we feel is suitable to your age.

Gift membership: If your Wildlife Trust membership was purchased as a gift, we will use the personal data provided by the purchaser to send you information about our work in the post. This will include a ‘renewal letter’, which we will send you when your membership is due to expire, to see if you would like to continue supporting our work.

We will also collect additional personal data about you in order to get to know you better and contact you about our work in a timely and relevant way, to suit you. We will use this personal data to send you further information about our work that we think you will be interested in including: sending you a regular membership magazine, relevant project or campaign updates, fundraising appeals that we feel you would like to hear about, events, membership services, products, e-newsletters, feedback, competitions and other activities, as well as information about other carefully selected organisations that we work in partnership with (such as Vine House Farm’s bird seed catalogue). From time to time, we may also use your personal data to ask for your opinion about our work.

This is in addition to administering your donation or membership and is defined as ‘direct marketing’ by the ICO. We use two different lawful bases for processing your data for ‘direct marketing’ purposes:

Legitimate interest: This is where we have identified a genuine and legitimate reason for contacting you, which crucially does not override your rights or interests. We use legitimate interest to send you the information listed above by post or telephone (if you are not registered with the Telephone Preference Service, and you have given us your telephone number).

Opt-in consent: This is where you have given us express permission to contact you by particular communication channels such as email, text message (SMS) or